Access NI

In line with Legislation requirements and Association Rules, all persons working with children or young people in a voluntary or paid capacity, must be appropriately vetted and adequately trained prior to commencing their role. Those who are involved in the management of individuals appointed to work with children or young people in your club must also be vetted.

Vetting is carried out by AccessNI through Ulster GAA for those involved in clubs in Antrim, Armagh, Derry, Down, Fermanagh and Tyrone, where they return criminal history information on the applicant. This enables Ulster GAA to make more informed recruitment decisions in relation to the suitability of the applicant for the role. Ulster GAA process applications for vetting checks free of charge, for our Volunteers at a clubs request.

We remind all clubs that they should not permit anyone to work with their children or young people in the Club until they have been suitably Vetted, adequately trained and approved for their role.

The Vetting Process

1. Applicant fills out the online Enhanced Access NI Application Form via NI Direct .If you have an Access NI account- enter details. If you do not- please create an account. When prompted- ‘Please enter the PIN code provided by the organisation asking you to complete this application’ Ulster GAA Pin code: 540101
2. Continue through the process, confirm all details in Applicant’s declaration. You will be provided with an individual 10 digit Reference Number, this will be used throughout the process.
3. Next open Foireann Click ‘Qualifications and Vetting’, Apply to be Access NI vetted (volunteer) Enter Access NI (10 digit) Reference number and upload ID Documents . click here for more info
4. Club Children’s Officer verifies Applicant ID Documents on Foireann. click here for more info
5. Ulster GAA approve the form and the ID and send to Access NI
6. Access NI Process the form and issue the Disclosure Certificate directly to the applicant
7. Ulster GAA write to the applicant to confirm their vetting acceptance, this is updated on your Foireann profile and your club secretary receives a copy of your acceptance letter via email.

For more information on ACCESS NI and the vetting process please visit:

ulster.gaa.ie/safeguarding/access-ni/

Ulster GAA – 028 37521900

Ulster Council Terms and Conditions

All clubs must agree to abide by these terms and conditions before checks can be carried out on their behalf.  The club chairperson and secretary sign these along with the nominated officer. NB When there has been a change in personnel in any one of these three positions a new form must be submitted asap.

Ulster Council Terms and Conditions

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Applicant Cover Form and 6 digit PIN number

All applicants must forward the completed cover form along with their signed copies of ID to Ulster GAA.

The template for clubs/counties returning applications for checks

The nominated officer/chairperson/secretary is required to sign off on the original identity documents and then attach photocopies to the ID cover form and send to us. NB we do not require the original ID documents.

Acceptable forms of identity documents can be found in the Applicant ID Cover form below:

Applicant Cover Form and 6 digit PIN number

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E-Application Applicant Instructions

Applicant instructions are outlined on the attached cover form with further information available in the Ulster GAA AccessNI E-Vetting Guidance Document.  Nominated Officers should ask applicants to go to the link below to register and complete their vetting application:

E-Application Applicant Instructions

Once the applicant has been completed and submitted their application, please ask them to record their 10 digit case tracking reference number onto their cover form and attach copies of ID and return it to the nominated officer.  This cover form must then be forwarded to Ulster GAA via the Club Nominated Officer.

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AccessNI E-Application Process Guidance

This is a step by step guidance document with screen examples to help applicants complete the online application.  This document outlines the process on setting up a new account via the NIDirect website for new account users; how to complete the online application and; how to track their application once it has been submitted for processing.

AccessNI E-Application Process Guidance

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Please Note

Club Nominated Officers should also be aware that Ulster GAA cannot process any online applications without the appropriate copies of ID documents and individual cover forms.  Therefore it is vital that these are submitted to Ulster GAA within one month to allow the online application to be processed accordingly.

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